The Press Club of Long Island membership approved revised bylaws at the PCLI Media Awards dinner on June 7, 2012.
The biggest changes — which will take effect at the next awards dinner/annual membership meeting in 2013 — are in the structure of the board of directors. The revision eliminated the vice president-print and vice president-broadcast positions and changed the title of the executive vice president to vice president.
The positions of recording and corresponding secretaries will be combined into a single position of secretary.
In addition, board members’ terms will change from one year to two years for added continuity.
All other changes to the bylaws took effect on June 7.
(Approved June 2012)
Press Club of Long Island Bylaws
The Press Club of Long Island was founded on June 27, 1974.
The purpose of the organization is to:
- Promote and recognize ethical journalism practices.
- Advance, develop and formally recognize higher standards of journalism.
- Encourage social and intellectual exchange among Long Island journalists.
- Raise public awareness of the profession.
- Promote the development of future journalists from the ranks of high school and college students.
We hereby establish these bylaws of the Press Club of Long Island, a chapter of the Society of Professional Journalists, herein referred to as “SPJ.”
Section I. The name of this organization shall be The Press Club of Long Island, herein referred to as “PCLI.”
Section I. PCLI shall consist of SPJ members.
Board of Directors
Section I. The Board of Directors shall be the governing body of PCLI, responsible for PCLI’s bylaws, policy and managing club business and funds.
Section II. The Board shall consist of officers and other directors. The officers shall be the president, vice president, secretary, treasurer and the immediate past president. The number of directors will be set by the Board, but must be an odd number. Each officer and director shall have one vote.
Section III. The Board shall meet a minimum of 10 times a year.
Section IV. A quorum of the Board is a simple majority of members of the board. Votes cannot be conducted without a quorum.
Election of Officers
Section I. All officers shall be elected for one-year terms by an annual vote of members. All directors shall be elected for two-year terms, with half the board seats up for election each year. The method of the election shall be determined by the board and shall be publicized to all members before the nomination period.
Section I. The president shall:
- Chair all meetings of PCLI and of the board.
- Nominate replacements for officers and directors who resign. The nominees must be approved by a majority of the full board.
- Remove, with the approval of the board, officers or directors who are absent from five board meetings within 12 months or found to have engaged in what the board determines to be improper conduct.
- Establish committees and appoint chairpersons of such committees.
- Act as club spokesperson or designate a club spokesperson.
Section II. The vice president shall:
- Assume the responsibilities of PCLI president when the president is unable to do so.
Section III. The secretary shall:
- Record board meeting minutes.
- Be responsible for maintaining and updating PCLI membership roster.
Section IV. The treasurer shall:
- Be responsible for the proper accounting and expenditure of club funds.
Nomination, Election and Installment of Officers
Section I. Nomination of candidates for officer and director positions must be submitted in writing to the secretary beginning two months before the election in June. Nominations close two weeks before the election.
- The board will present a slate of nominees, but any member can run for office or be nominated by another member.
- The names of all nominees shall be publicized by PCLI at the close of the nomination period.
Section II. Election results shall be announced and new officers installed at the annual meeting.
Section I. Amendments shall be proposed to the membership by the Board. Members can submit proposed amendments to the secretary until the end of the election nominations period. Approval requires a two-thirds vote of members.
Section I. The Board will determine chapter dues.